Midland Vehicle Components

Midland Vehicle Components (MVC) is a thriving motor factors based in Coventry. With a second branch in Rugby, the company supplies a vast range of vehicle components and spares to trade and DIY customers throughout Coventry and North Warwickshire. MVC is an active member of the Independent Motor Factors Association (IFA).

Situation

In Spring 2009, MVC undertook an evaluation of the company's I.T. and telecoms infrastructure. Recognising that its current system had significant shortcomings, the company sought an alternative solution. "We had a number of system issues that were hindering business" Managing Director Simon Haynes explained. "We wanted to address the problems and make the business more efficient by automating some of our time-consuming tasks."

MVC began an evaluation of the available solutions, which included a visit to fellow IFA member Jayar Components in Kent. "Andy Buttfield strongly recommended the MAM Autopart system they were using at Jayar" recalls Simon Haynes. "We spent a couple of days with them evaluating Autopart and were impressed with what we saw and the feedback we received."

Solution

At the end of March, MVC contacted MAM to place an order and to discuss the implementation of Autopart. "In order to minimise disruption, we wanted our new system to go live following a weekend month-end" Simon Haynes explained. "This limited our options to a live date of June 1st or November 1st. We wanted to make the change as soon as possible and, despite the short timeframe, June was the preferred option. "

Consulting with MVC staff, MAM's Northampton implementation team developed an accelerated implementation plan that would get the system up and running in a matter of weeks. "We needed to hit the ground running" Simon Haynes explained. "Our main priorities were to covert our existing data and get point-of-sale operational. We needed to ensure that all our prices, terms, stock and account balances were transferred so we could carry on serving our customers."

As planned, the MVC system went live on June 1st.  "Matt Collier and his team did a brilliant job and I'm chuffed to bits. They helped me through a lot of stuff" Simon Haynes recalled. "Live day was remarkably uneventful. It took our guys a while to become familiar with the new screen layouts, but they were soon in tune with the system."

Benefits

Despite only being live for just over a month, MVC is already reaping the benefits of its new Autopart system. "We've achieved more in the last four weeks than we did in the previous five months. And there's more to come" Simon Haynes commented.

Improved cataloguing

At the trade counter, staff soon became fans of the new system. "Autopart is very simple to use and the Autocat+ catalogue is far superior to anything we've used before. With its web-driven database, the data is much more up-to-date".

Streamlining stock

In the back office, MVC are beginning to realise the full potential of Autopart's product management functionality. "I'm very impressed with Autopart's special fields feature" Simon Haynes commented. "We import suppliers' Pareto rankings and use them to analyse our stock usage and redefine requirements. Using Autopart's reports I'm able to easily compare our own Pareto rankings with those of suppliers and undertake gap analysis. This helps ensure we're stocking the right products at both branches."

Maximising profitability

MVC are also using Autopart to maximise profitability in some of its most competitive product lines. "Margins in our budget exhaust range are extremely tight. We've therefore reconfigured various suppliers' products under common references and are re-specifying suppliers to ensure we're buying at the best available rates."

Potential

"Autopart has tremendous potential for us" Simon Haynes concluded. "My objective is to automate many of the menial tasks we currently undertake. Returns to suppliers, booking goods in and out, and automatic min/max recalculation are just some of the areas in which Autopart can help us improve efficiency over the coming months."

Get in touch

If you’d like to find out more about MAM Software systems and how they could improve your business performance, please get in touch. We’d be delighted to hear from you, whether you have a general enquiry or a technical challenge for our specialists.